A practical field guide to custom headwear—from the first reference to the final packing instructions. Know what to ask, what to prepare and what to confirm.
Find your next decision ↘Each chapter ends with something you can prepare or confirm. Read in order for a first project, or go straight to the decision holding up your brief.
A reference direction, a clear order breakdown and a list of the details you want help resolving.
Check each style-and-color combination. A large collection total does not cover a colorway below the minimum.
Use the same specification, quantities and destination, then identify what each offer includes or leaves open.
Sampling, review, bulk production and transport are separate stages. Plan backward from the date you need the hats.
One identifiable sample version against one specification. Record accepted details and pending changes separately.
Packing, identification, receiving details and transport arrangements belong in the order plan before the cartons close.
The minimum is 100 pieces per style, per color. Use one group for one design with the same quantity in each colorway; add another group when that quantity or design changes.
2 style-and-color combinations meet the stated quantity minimum.
Share the date you need the hats—not just the date you want production to finish. Agree when each quoted lead-time period starts.
Agree the brief first. Confirm fabric, artwork and the sample scope.
Collect changes in one revision list. Discuss whether another sample is needed.
Use the agreed sample and order breakdown. Confirm packing requirements.
Confirm the packed order, collection arrangements and receiving details.
Working days are not consecutive calendar days. Review, revisions, applicable holidays and transport need separate discussion.
Read the scheduling guide ↗Use this as a preparation checklist. Mark an item once you have gathered the references or questions for your sample discussion.
Style + colorway + sample version + artwork revision. Attach a marked photo to each requested change.
Read the approval guide ↗0 / 5 review topics prepared
Bring my review topics into the inquiry ↓These checks prepare a discussion. They do not approve a sample or authorize production.
Explore all 32 design-specific guides. Each focuses on the fabric, construction and sample questions for that particular direction.
A lower unit price may describe a different hat or a different scope. Put the same specification in front of each supplier before comparing the figures.
Keep style, fabric, decoration, labels, quantity and destination in the quotation request. Ask which items are included, which are separate charges and which remain provisional until the sample is reviewed.
The stated minimum is 100 pieces per style, per color. A total of 300 pieces does not automatically cover six 50-piece colorways. Build the quantity breakdown before requesting a comparison.
Read the full quote comparison guide ↗Still deciding? Bring the open questions to the inquiry below. A clear question is better than a guessed specification.
The stated minimum is 100 pieces per style, per color. For example, 50 navy and 50 cream caps do not meet either colorway minimum. Tell us about the planned order if it differs, and discuss feasibility before assuming an exception.
No. For OEM, bring the specification you already have. For ODM, bring references and explain the decisions you need help developing. Include the hat family, intended use, quantities, destination and target timing in either case.
No. Bulk production is a separate stage from sample review, revisions, packing and transport. Share your required arrival date and destination so the full sequence can be discussed.
A photograph can document a question, but lighting, screens and the absence of a wearer limit what it shows. Agree the physical references and sample review method for your project; do not treat a screenshot as a complete specification.
Identify the new artwork version, size and placement. Ask which parts need another sample or quotation review and how the change affects the schedule. Keep the revised instruction separate from the earlier version.
Prototype hat samples cost US$50–200. The first modification is free. Prototype and modification sample charges are refundable with a bulk order of at least 100 pieces.
Use these editable text templates to gather decisions with your team. Fill in what is known and mark open questions; do not guess a specification to complete a field.
Bring your planned order breakdown, schedule questions and chosen design. Leave any undecided details open for discussion.
FORMBRIMBaseballOEM / ODMBring your shape, artwork and quantities together. Generated component references.
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